Operational checklists for in-house event owners

Many company events are owned by someone whose main job is something else: an executive assistant, an HR partner, a marketing coordinator. This handbook gives them checklists for the operational parts that are easy to miss.

Checklists

• Writing an event brief
• Public sector procurement basics
• Guest registration and check-in
• Hybrid delivery
• Equipment and AV
• Booking a show act

Who these checklists are for

They are written for people who coordinate events alongside another job and work with venues, organisers and suppliers rather than doing everything themselves. Each checklist can be read in a few minutes and printed on a single page.

How to use them

Print the relevant checklist, take it into your planning meeting and tick items off as suppliers confirm them in writing. Anything left unticked a week before the event is a risk worth raising.

For official information, start with the GeBIZ portal for government procurement, the Personal Data Protection Commission for guest data, and the Singapore Civil Defence Force for fire safety.